Geo-Technology Associates, Inc. (GTA) is currently seeking an experienced Office Manager / Administrative Professional for our Charlotte, North Carolina office. This position will assist the Branch Manager with general operations of our 25-to-30-person consulting/engineering office.
Successful candidates should have 5 years’ administrative experience in a professional office setting, preferably with an engineering services firm. This position interacts with and supports our partners, senior managers and other staff. Hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.
The responsibilities for this position include, but are not limited to:
- Oversee and support all administrative duties in the office
- Develop and implement office policies and procedures
- Identify and implement opportunities for process and office management improvements
- Facilitate maintenance and repair of office equipment
- Perform high-volume and accurate project/contract entry into BST software
- Develop and maintain beneficial relationships with external clients and internal team members
- Communicate regularly with managers and billing staff regarding payment issues
- Follow up on invoices/payments with clients
- Manage office supplies inventory and place orders as necessary
- Receive, sort and manage incoming/outgoing mail, deliveries and Fedex
- Assist with on-boarding new employees
- Coordinate office social activities
Office/Operations Manager Job Requirements:
- 5 years of experience in a professional office setting
- High school diploma or college degree
- Strong communication skills (verbal and written)
- Excellent time management and organizational abilities
- Superior proofreading and editing skills
- Team player with the ability to work independently
- High proficiency in Excel, Word, PowerPoint, Adobe & Outlook
- Detail-oriented with self-review capabilities
- Ability to perform repetitive tasks with consistency and accuracy
- Technical writing experience a plus
- Positive, can-do attitude!
GTA offers a comprehensive benefits package which includes:
- Competitive Salary and Paid Time Off
- Yearly bonus potential
- Medical, Dental, Vision, Health Savings Account, Flexible Spending
- Life Insurance, Short and Long Term Disability Insurance
- 401(k) with Company Match
- Educational Assistance Program
- Company picnics and events and a great working environment!
We ensure nondiscrimination and equal employment opportunity in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964, and all revisions and addendums thereof.